Venues other than Hotels that sometimes catch our Clients’ imagination. Invariably we support our clients at venues of their choosing, most get this decision right and will return on future occasions but some get it wrong and will never return. Unless asked directly by the client concerned with their chose of venue, we never comment on their and the services provided by a particular venue.
Hotel facilities are without doubt the most frequently used type of venue for the range of services we provide to clients, due obviously for on the spot accommodation, appropriate type of conference rooms, location, catering, evening entertainment, health spas, a golf course and good communications.
To provide their delegates with a different type of venue and to offer something out of the ordinary most clients will seriously consider the many possible options available to them in selecting a venue.
There may be a good reason to choose a sports stadium if the conference theme is connected to sport, teamwork or competition. A venue that has a grand and opulent ambience is idea for a VIP event that demands a sense of occasion and the need for somewhere that is different, a place that will be remembered in years to come, for all the right reasons.
We thought it would be interesting to put together all the different types of venues where we have worked, supporting our clients, over the past few years, The end result surprised us, we hope you will find it interesting – please feel free to comment.
Live Events
AV Hire
Video Production
Special Services
Large DYI chain used to hold their conferences and exhibition in one of the main hangers. These events were held over 4 days with over 250 different employees in attendance each day.
Equipment consisted of a large rear projection set with a separate sound covering the exhibition area.
All equipment was set up while the venue was open commercially.
Part of a multi venue roadshow for an International Insurance company two of the venues chosen were RAF Cosford and RAF Hendon. Very close liaison was required with both museums as the conference sets were placed between rare and irreplaceable aircraft. Two separate smaller break out areas were also integrated within the exhibits, each with AV equipment supplied and operated by our technical crew.
We were asked by a client to install a large conference set in a hanger that was in full use during the day. The actual conference was held the following morning and in the afternoon, the guests were invited to go up in a variety of aircraft. All the AV equipment was set up around the planes and could not be removed until the final flight had finished.
One of our regular clients is Worcester Cathedral where we supply very specific audio visual equipment for important presentations taking place within the cathedral precinct. This is always installed during opening times with the public milling around. Great care must be taken with each install as no scratches, dents or chips are allowed anywhere in the building. Acoustically the building is a real challenge when we set up audio systems for different sizes of audiences but to date all have been successful.
For a number of years, we supplied a special sound system at Cheltenham Racecourse for Gold Cup week. We were asked to make this system virtually invisible, in order to conform we used speakers disguised as large rocks and situated them around the famous statue of Arkle, these speakers were also weather proof. We installed the sound system the day prior to the festival, care had to be given to laying out the cables to the speakers as they also had to be weather proof and hidden, in a nearby building we positioned the amplifier and microphone, everything was then inspected by the Race Course Health & Safety team to make sure there were no health and safety issues.
Mercian Events are asked each year to assist with the Herefordshire & Worcestershire Annual Tourism Awards and last year this event was held at the attractive Eastnor Castle, a few miles from Malvern. This involved us working very closely with the venue prior to the event and on the actual day of the Awards. Collectively, at an earlier meeting we had all agreed on the precise location of every piece of equipment and this had to be replicated on the day of the event with strict adherence to the agreed set up and de-rigging times. The Awards were a great success at a lovely venue.
We have a bi-monthly contractual obligation to assist a client with an evening VIP networking event. We supply a full conference set back-drop complete with large screen projection, staging, sound and lighting plus full technical support for the evening. All the equipment must be set up from 12 noon that day which just happens to be one of the busier times for the venue. Everything is removed at 9pm, the same evening, just when all staff and venue users are also leaving for the day. As we say in the industry “it’s all in a long day’s work”
A few years back we provided a full conference service for a staff conference on behalf of a major national recruitment company in the Great Hall at Birmingham University. This was held during term time and on a normal working day. Every piece of equipment had to be carried up many stairs through the main reception and into the Great Hall itself also a large amount of the equipment had to carried up to the balcony areas. Great care had to be taken with the whole room especially the stage area where we mounted 3 large rear projection screens and projectors plus a 30ft wide truss set. Everything was setup during the day prior to the conference as it was impossible to gain access to the venue at any other time. After a very successful conference we carefully and quickly de-rigged the equipment before the venue closed for the day.
Silverstone – Mallory Park – Oulton Park – Brands Hatch – Donnington Park
We have worked on some very interesting events, conferences and product launches included, at the above venues. We found them extremely co-operative and friendly venues to work at.
Our clients using these venues included major public service organisations, optical manufactures, cosmetic and motorcycle manufactures.
Manchester United FC – Bolton FC – Cardiff Millennium Stadium – Bristol City FC Bristol Rovers FC – Sixways Stadium Worcester RFC – Worcestershire County Cricket Club – Southampton FC – Oxford United FC – Twickenham & The Stoop Gloucester RFC Kingsholm – West Bromwich Albion FC – Ricoh Arena Coventry-Reading FC Madjeski
From Product Launches to Conferences and Road Shows we have been very active at these venues for many years, as with the Motor Sport venues these Stadiums have proved to be extremely professional in all aspects of handling important events on their premises. We have supported every type of company and organisation using the facilities at the above Sport Stadiums.
Ascot – Newmarket – Newbury – Aintree – Cheltenham – Kempton Park-Sandown Park – Doncaster – Warwick – Exeter – Haydock Park – Hereford – Ludlow – Wetherby – Chester
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